Move-Out Inspection Checklist
A move-out condition record for a rental unit, backed by video walkthrough evidence: room condition, wall and flooring damage, appliance function, cleanliness, and keys returned — the documentation a deposit decision needs.
Who uses it and how often
- Used by
- Property managers, landlords, and leasing agents.
- Frequency
- At every tenant move-out, and ideally at move-in for comparison.
The checklist (12 questions)
Documented move-out condition report with a short video per area.
- 01
Tenant name
Short textRequired - 02
Inspection date
DateRequired - 03
Unit number
Short textRequired - 04
Walkthrough video of the full unit
Video / cameraRequired - 05
Wall and paint condition
Options: Move-in ready · Touch-up needed · Repaint required · Damage repair required
Multiple choiceRequired - 06
Flooring condition
Options: Move-in ready · Cleaning needed · Repair needed · Replacement needed
Multiple choiceRequired - 07
Video of any damage found
Video / cameraOptional - 08
All appliances present and working?
Yes / No / N/ARequired - 09
All keys, fobs, and remotes returned?
Yes / No / N/ARequired - 10
Professional cleaning required?
Yes / No / N/ARequired - 11
Deposit deduction notes
Long textOptional - 12
Inspector signature
SignatureRequired
How to run this inspection
- 01
Record the unit, tenant, and inspection date.
- 02
Capture a continuous video walkthrough before touching anything.
- 03
Score each room's condition against the move-in record.
- 04
Note deductions with photo or video references attached.
Run it on a phone instead of paper
Open this checklist in FormFlow QA to schedule it against your sites, assign it to your team, attach photos and signatures, and keep every submission encrypted and searchable. There is a free plan during beta.