Vehicle Pre-Trip Inspection Checklist

Who uses it and how often

Used by

Commercial drivers, fleet safety managers, and dispatch teams.

Frequency

Before every trip, every day the vehicle is operated.

The checklist (14 questions)

Driver pre-trip safety and compliance inspection before dispatch.

1. 01

   Inspection date

   Date

   Required
2. 02

   Vehicle / unit number

   Short text

   Required
3. 03

   Odometer reading

   Number

   Required
4. 04

   Tires, wheels, and lugs in safe condition?

   Yes / No / N/A

   Required
5. 05

   Brakes and air system functioning correctly?

   Yes / No / N/A

   Required
6. 06

   Lights, reflectors, and signals working?

   Yes / No / N/A

   Required
7. 07

   No fluid leaks observed?

   Yes / No / N/A

   Required
8. 08

   Mirrors and glass clean and undamaged?

   Yes / No / N/A

   Required
9. 09

   Safety equipment on board

   Options: Fire extinguisher · Triangles / flares · First aid kit · Spill kit · Chains / straps

   Multiple choice (choose several)

   Required
10. 10

    Load secured and within weight limits?

    Yes / No / N/A

    Required
11. 11

    Registration, insurance, and logs current?

    Yes / No / N/A

    Required
12. 12

    Photo of any defect

    Photo / camera

    Optional
13. 13

    Defects reported to maintenance

    Long text

    Optional
14. 14

    Driver signature

    Signature

    Required

How to run this inspection

1. 01

   Record the vehicle, driver, odometer, and date.

2. 02

   Walk the vehicle in a fixed order so nothing is skipped.

3. 03

   Check brakes, tires, lights, fluids, coupling, and load securement.

4. 04

   Photograph defects and report anything that makes the vehicle unsafe to drive.