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Childcare Daily Safety and Ratio Checklist

Childcare / Education

A short daily check that a childcare room is safe and legally staffed: ratios, accurate sign-in and sign-out records, playground and equipment condition, allergy documentation, and cleaning of high-touch surfaces.

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Who uses it and how often

Used by
Childcare center directors, lead teachers, and licensing compliance staff.
Frequency
Every operating day, ideally at the same point in the morning.

The checklist (13 questions)

Opening safety walkthrough and staff-to-child ratio verification.

  1. 01

    Child name (if this check is about one child)

    Short text
    Optional
  2. 02

    Date

    Date
    Required
  3. 03

    Classroom / room name

    Short text
    Required
  4. 04

    Children present

    Number
    Required
  5. 05

    Staff present

    Number
    Required
  6. 06

    Required staff-to-child ratio met all day?

    Yes / No / N/A
    Required
  7. 07

    Sign-in / sign-out records complete?

    Yes / No / N/A
    Required
  8. 08

    Playground equipment inspected and safe?

    Yes / No / N/A
    Required
  9. 09

    Allergy and medication plans posted and current?

    Yes / No / N/A
    Required
  10. 10

    Exits clear and emergency supplies stocked?

    Yes / No / N/A
    Required
  11. 11

    Toys and surfaces sanitized per schedule?

    Yes / No / N/A
    Required
  12. 12

    Incidents or follow-up

    Long text
    Optional
  13. 13

    Director signature

    Signature
    Required

How to run this inspection

  1. 01

    Record the room, date, and staff on duty.

  2. 02

    Verify the staff-to-child ratio against your state requirement.

  3. 03

    Check sign-in records, allergy documentation, and emergency supplies.

  4. 04

    Inspect indoor and playground areas and note anything removed from use.

Run it on a phone instead of paper

Open this checklist in FormFlow QA to schedule it against your sites, assign it to your team, attach photos and signatures, and keep every submission encrypted and searchable. There is a free plan during beta.

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